Praise be to Allaah.
In order for a person to become Muslim, it is not essential for him to declare his Islam before anyone. Islam is a matter that is between a person and his Lord, may He be blessed and exalted. If he asks people to bear witness to his Islam so that it may be documented among his personal documents, there is nothing wrong with that, but it should be done without making that a condition of his Islam being valid.
This has been explained in more than one answer. Please see the answers to questions no. 13698, 11936, 655, 6542 and 6703
No marriage contract is valid without a wali (guardian)for the wife, but no non-Muslim can act as a wali for a Muslim woman. If she has no Muslim wali then the qaadi (judge) or the imam of the mosque or the local mufti (Islamic scholar) may act as her wali.
In the answer to questions no. 7714 and 7989 you will find more details on the ruling on women in non-Muslim countries who do not have Muslim walis (guardians).
We ask Allaah to bless you both and to join you together in goodness.